Consolidation of Print Services at a Non-Profit Medical Organization
- Posted 2 months ago
Client Profile
A regional non-profit medical facility faced a complex and costly print management system. Initially, the organization managed ~ 50 copiers and 120 printers, which included a mix of networked and local devices. The facility was operating under 12 different leases with varied billing terms and 8 different cost-per-copy rates, resulting in a monthly expenditure of $24,244.54 over a 60-month lease.
Challenges
The primary challenge was the inefficiency and high costs associated with the diverse print management setup. The multitude of leases and inconsistent billing made financial tracking cumbersome and expensive, largely due to IT and facilities managing separate purchasing. Additionally, client had already spent a considerable amount for print management software they did not want to replace.
Solution
The facility leaned on D.E. Bottom Line to offer a consolidation of print services and streamline operations and reduce costs.
Consolidation
This involved reducing the fleet to 47 copiers and 44 printers. The new arrangement was unified under a single lease with standardized terms: a monthly payment of $4,011.63 for a 60-month lease and a uniform costper-copy.
Results
The consolidation led to a remarkable 83.45% reduction in monthly costs, decreasing expenses from $24,244.54 to $4,011.63. This streamlined approach not only simplified billing; but also significantly lowered operational costs, demonstrating an effective strategy for managing and optimizing print services in a large, multi-location non-profit medical organization.
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